One price per agent.
Everything included.
Every new organisation starts with a month free. No card, no feature gates — the whole lifecycle from lead to invoice. An agent is anyone who works the desk: Owners, Admins, recruiters and compliance.
1–5 agents
£39.95
per agent, per month
6–10 agents
£34.95
per agent, per month — on every seat
11+ agents
Let’s talk
a proposal built around your desk mix
Running timesheets? See what they’d cost.
Each agent adds three free assignments to one shared pool. Set your team size and your assignments, and see the month’s charge.
The whole platform. On every plan.
Plans differ by team size, never by feature — it’s a seat licence and nothing more. The people you work with — candidates, contractors and client contacts — use the portals and mobile app free.
Clients, contractors & vacancies Run the whole desk, from the first client conversation to a live contract.
8 features
- Client & contact records
Organisations and their contacts, linked to every vacancy, assignment and invoice in the relationship.
✓ - Vacancies
Open roles tied to their client, with candidates moving through the stages your agency defines.
✓ - Candidate records
Work history, skills, certifications, documents and notes in one profile.
✓ - CV ingestion
Extracted CV details for a recruiter to review before they land on the record.
✓ - Permanent & contract assignments
Perm placements with their start date; contract assignments with dates, pay schedules and agreed terms.
✓ - Contractor management
Extensions, pay and charge rates and changes to terms, all kept on the original assignment’s history.
✓ - Workflows, forms & automations
Configurable stages and record forms, custom fields, saved views and event-based automations.
✓ - Roles & permissions
Owner, Admin, recruiter and compliance roles. Viewers and custom roles are free and never count as a seat.
✓
Compliance Evidence, human review and expiry tracking, organised around each placement.
6 features
- Placement-specific cases
The requirements relevant to each assignment, gathered in one case alongside the candidate.
✓ - Evidence collection
Request and receive documents, with a clear status for what’s missing and what’s awaiting review.
✓ - Guided live capture
Candidates photograph requested documents on their phone, with a face photo where required. Where enabled.
✓ - Human review & recorded outcome
A reviewer assesses the evidence and records the agency’s decision, with the full review history kept.
✓ - Requirement & expiry tracking
See what’s expiring and what needs refreshing when an assignment changes or is extended.
✓ - Evidence reuse
Existing evidence can inform a new placement; clearance is still decided for each placement on its own.
✓
Timesheets & invoicing From hours submitted to invoices sent, linked back to the assignment.
Per assignment · pooled allowance7 features
- Timesheet periods
Generated from the contract assignment and its pay schedule, so every period belongs to the engagement.
✓ - Contractor submission
Contractors save and submit hours through their portal or the mobile app.
✓ - Client approval
Authorised client users approve or reject, with feedback for anything that needs correcting.
✓ - Agency status views
Follow every timesheet’s status and activity history from the workspace.
✓ - Client & self-billing invoices
Approved timesheets generate a client invoice at the charge rate and a self-billing invoice at the pay rate.
✓ - Invoice workflow
Configurable numbering, VAT and terms, approval checks, PDFs, email delivery and payment recording.
✓ - Source-change tracking
If hours change after an invoice is generated, it’s flagged for review. Locked invoices follow void-and-reissue.
✓
Reporting Standard and custom reports on revenue, delivery, pipeline, team and compliance.
7 features
- Standard reports
Ready-made reports across revenue, delivery, pipeline, team performance, compliance and portal usage.
✓ - Report builder
Choose a source, group and filter it, add calculated fields, and show it as a chart, pivot or record list.
✓ - Dashboard & document views
Every report opens either way, with its KPIs compared against the previous period.
✓ - Scheduled email delivery
Daily, weekly or monthly sends. People outside the agency receive the attachment only.
✓ - PDF, Excel & CSV export
Each export shows exactly what the person exporting it is allowed to see.
✓ - Report access controls
Role lists, own- or team-only rows, and pay rates and margin hidden from outside readers.
✓ - Teams, offices & GP targets
Group results by team and office, and measure each consultant against a monthly GP target.
✓
Mobile app & portals For candidates, contractors and clients. None of them count as a seat.
7 features
- Applications & shared notesCandidate
Follow applications and reply to the notes the agency shares.
✓ - Compliance tasksCandidate
See outstanding requirements, upload documents and follow the status of the case.
✓ - Timesheets on the goContractor
Enter and submit hours from a phone for eligible contract assignments.
✓ - Timesheet approvalClient
Authorised client users review and approve the submissions made available to them.
✓ - InvoicesClient · Contractor
Access the invoices the agency has made available.
✓ - Live updates & notificationsEveryone
Shared notes, replies and status changes refresh while the app is active.
✓ - Web portalsClient · Contractor
The same scoped access in a browser, limited to each person’s own work, never the whole agency database.
✓
Only two things sit outside the seat price: timesheet assignments beyond your shared pool, and the Scout AI bolt-on.
How they’re chargedTimesheets · per assignment
3 free
per agent, pooled across your organisation
Timesheets are charged per assignment, not per seat. Each agent adds three contract or temp assignments a month to one pool shared by the whole organisation, so four agents get twelve to use however they like. After that it’s £5.95 per assignment per month. Perm placements are never counted.
Timesheet charge this month: £0.00
- Counts once Active in the billing month, once per month
- Pool set by the month’s highest seat count
- Contract or temp only — perm placements never count
- Unused allowance doesn’t carry over
Scout, your AI copilot
Not part of the seat price. Scout is charged independently of your plan.
Contact us for more information.